Minutes of the AGM (17th May 2016)

Minutes of the AGM were approved at last night's Parish Council meeting (13/09/16).  Clicking on the link below if you wish to download a pdf.  

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​                                  BRANXTON PARISH COUNCIL                                  
Minutes of the Annual General Meeting held on Tuesday 17th May 2016,
                                          In Branxton Village Hall at 7.00p.m.
 
PRESENT:  Chairman N Allen Vice- Chairman P Turnbull
                   Parish Councillors R Neill, J Wilson, & I Mark
                      County Councillor A Murray
                      PC Mark Lynn & PC Dan Perry
                      1 member of public
 
Public Question Time- None                       
Community Police-The Chairman welcomed the Police Officers to the meeting. PC Mark Lynn informed the meeting there have been no incidents within the area in the last 2 months and Police Officers will attend future meetings if available and if not they will submit a report.
PC Mark Lynn & PC Dan Perry left the meeting at that point
Min 274- Election of Chairman for 2016/17- Parish Councillor I Mark proposed & Parish Councillor P Turnbull seconded Parish Councillor N. Allen as Chairman for the forthcoming year.
Min 275- Election of Vice-Chairman for 2016/17- Parish Councillor J Wilson proposed & The Chairman seconded Parish Councillor P Turnbull as Vice-Chairman for the forthcoming year
Apologies for Absence:  Parish Councillor R Neill & Rev R Kelsay
 
Declaration of Interests: The Vice-Chairman declared a Personal Interest in the Recreational Club/Play Park as a member of the Recreational Club.
Dispensation: None
 
Minutes of the Meeting: The Minutes of the Meeting held on 8th March 2016 previously circulated were agreed as a true record and signed by the Chairman.
 
Min 276 (Min 264) - Pot Holes- The members raised concerns again about the pot holes in the Parish. It was agreed that the pot holes should be reported via the Northumberland County Council website on a regular basis.
 
Min 277 (Min 265)- Road Gullies- County Councillor A Murray advised the meeting that he had reported this matter to Northumberland County Council, but would follow this up. Parish Councillors asked County Councillor A Murray to also raise the broken grill on the Main Street.
 
Min 278 (Min 266)- Street Lights- The Clerk informed the meeting that Branxton area is due to be upgraded between July & September 2017. The meeting agreed the Clerk re-submit the previous information to the Street Light Officer.
 
 
Min 279 (Min 267)- Recreational Club/Play Park- The Clerk informed the meeting if the Parish Council become responsible for the play equipment they can no longer be included within the Northumberland County Council Insurance scheme. The meeting agreed to remain in the Northumberland County Council Insurance scheme and members look to see if the Village Hall could include the play equipment within their Insurance Policy.
Min 280- Annual Audit- Parish Councillors considered and agreed the Annual Audit paperwork previously circulated for Year ending 31st March 2016. The Annual Governance Statement was completed and the Chairman then signed the Annual Audit Return which completed the Annual Audit for year ending 31st March 2016. The meeting agreed to pay E Rathbone £10 for completing the Internal Audit.
Min281- Financial Statement

• Bank of Scotland Account             £196.45

Min 282- Accounts for Payment –

• Mrs E I Hunter                   £   38.01          Clerk’s Salary 5.5 hours @£8.62 per hour
• HMRC                                £     9.40          PAYE.
• E Rathbone                         £   10.00          Internal Audit

 
Min 283- Annual Insurance Premium- The Clerk informed the meeting that to date the renewal information has not been received. Parish Councillors agreed to agree the Annual Insurance Premium via e-mail and ratify the decision at the September meeting.
Min 284 - Correspondence-

• Clerks & Councils Direct- Newsletter
• NCC- Love Northumberland Awards information
• A Deptford- Information on defibrillators. The meeting agreed this should be a Village project. County Councillor A Murray agreed to fund a defibrillator from his Small Grants Funding. Parish Councillor J Wilson agreed to be the Parish Council link on the project.

 
Min 285- Transparency & Websites- The Chairman agreed to continue working on this matter and report back to the September Parish Council meeting
 
Min 286- Anne-Marie Trevelyan’s letter- The meeting considered the letter requesting information on any resident receiving a VC in WW1 and information about grants to repair War Memorials. The meeting agreed nobody within the Parish received a VC in WW1 and the War Memorial plaque is located in the Church.
 
Min 287- Parish Council meeting dates 2016/17- The meeting agreed the following dates for Parish Council meetings in the forthcoming year:
                   13th September   2016
                   13th December   2016
                   14th March         2017
                   16th May(AGM)2017 (this may need to be rescheduled due to elections)
                   All meetings commence at 7pm
ANY OTHER BUSINESS
Min 288- Notice board- Parish Councillor J Wilson agreed to be responsible for putting Parish Council information on the noticeboard.
Min 289- Resignation- Parish Councillor I Mark tendered his resignation from the Parish Council due to his relocation. The Clerk agreed to organise the necessary paperwork.
Date of the next Meeting is 13th September. At 7.00 p.m. in Branxton Village Hall.
Meeting closed at 7.43 p.m.