BRANXTON PARISH COUNCIL
 
Parish Council website: www.branxtonvillage.weebly.com
 
Summons to all Parish Councillors to attend the Annual Parish Meeting 
to be held on Tuesday 14thMay 2019 in Branxton Village Hall commencing at 7.00p.m.
 
                        
Members of the public are invited to attend to ask questions or raise any issues    relating to matters within the Parish. 

 
                                   
(Sgnd.) Isabel Hunter 
Clerk to Branxton Parish Council

BRANXTON PARISH COUNCIL
 
Parish Council website: www.branxtonvillage.weebly.com
 
Summons to all Parish Councillors to attend the Annual Parish Council Meeting
to be held on Tuesday 14thMay 2019 in Branxton Village Hall commencing at 7.05 p.m., or on the rising of the Annual Parish meeting.
 
PUBLIC QUESTION TIME
 
The Chairman to invite members of the public present, to put questions to, or draw relevant matters to the attention of, the Council, prior to commencement of business. This is for a period of 15 minutes overall and is limited to 3 minutes per person.
 
COMMUNITY POLICE
To receive any updates.
 
AGENDA
 
1.Election of Chairman for 2019/20
 

• To elect the Chairman for the forthcoming year.
• The Chairman to sign the Declaration of Acceptance

 
2.Election of Vice- Chairman for 2019/20
 

• To elect the Vice-Chairman for the forthcoming year.
• The Chairman to sign the Declaration of Acceptance

 
3.Chairman’s Annual Report.
 

• The Chairman to present his Annual Report for 2018/19

 
4.Apologies for absence 
 
5.Declaration of Interest
 
6. Request for Dispensation
 
7.Minutes of the Parish Council Meeting held on 12thMarch 2019
 
8.Any matters arising from the Minutes
 

• To receive any updates on items not covered on the Agenda

 
 

1.   Parish Council vacancy

 

• To ratify the resignation of Parish Councillor R Neill
• To consider any requests received to become a Parish Councillor

 

1.   Annual Governance and Accountability Return for 2018/19

 

• 10.1 To consider and agree any actions arising from the report of the internal auditor (copy attached)
• 10.2 To approve the Annual Governance Statement (draft copy attached)
• 10.3 To approve the draft annual accounts for 2017/2018 (draft copy attached)
• 10.4 To approve the Accounting Statement and Explanation of Variances (draft copies attached)
• 10.5 To confirm and approve the Certification of Exemption (draft copy attached)
• 10.6 To agree the payment of the Internal Auditor.

 
11. Flower boxes
 

• To receive any updates
• To ratify the payment of £35 for materials for 2 flower boxes

 
12. Policy Review
 

• To undertake the annual review of the Parish Council’s Standing Orders 
• To undertake the annual review of the Parish Council’s Complaints Procedure 

 
13. Financial Statement- Bank Balance £ 1052.01 as at 31stMarch
 
14. Accounts for Payment
 
·    Broxap                                £ 289.14          Purchase litter bin 
·    Resident                              £   35.00          Materials flower boxes
·     Mrs E I Hunter                   £   51.93         Clerk’s Salary 1.75 hours @ £10. 953 per hour
                                                                   Clerk’s Salary 3.75 hours @ £12.15  per hour

• HMRC                               £  12.80          PAYE
• NALC                                £   53.41          Annual subscription
• ICO                                    £   35.00          Annual Data Protection fee D/D
• E Rathbone                         £   TBC           Internal Auditor

 
15. Correspondence
 
1-Historic England- Reply to letter
2-Seafarers UK-Fly the Red Ensign on 3rdSeptember
3-CPRE-Spring Newsletter
4-HAGS-Spring offer
5-Clerks & Councils Direct-Newsletter
6-NCC-Consultation on Housing Strategy 2019- 2021
 
16.  Parish Councillor training
 

• To agree to fund Parish Councillors attending training

 
17.  Bank Signatories
 

• To update the Parish Council bank signatories

 
18.  Annual Insurance Premium
 

• To agree the payment of the Annual Insurance Premium

 
19.  Parish Council meeting dates for 2019/20
 

• To agree the dates for Parish Council meetings to be held in 2019/20

 
20. Any Other Business
 
21. Date of next meeting TBC      
 
(Sgnd.) Isabel Hunter 
Clerk to Branxton Parish Council